Applus+

  • Payroll Associate

    Job Locations US-TX-Sugar Land
    Internal Title
    Payroll Associate USA
    Requisition ID
    2018-2654
    # of Openings
    1
    Category
    Payroll
  • Company Bio

    applus-logo-3inch

    Applus+ is a global leader in the Testing, Inspection and Certification sector delivering non-destructive testing, inspection, engineering, and manpower services to the aerospace, power, and, oil and gas industries. We are a trusted partner who enhances the quality and safety of our clients’ assets and infrastructures while safeguarding their operations. We deliver this through our technical capabilities, innovative approach, and our motivated team who are committed to operational excellence.

     

    Applus+ has achieved a significant global presence and a leading position in its target markets and regions. As a result, our teams have expanded with 19,000 professionals across the world, attracting the very best talent in the industry.

     

    Together beyond standards.

     

    Equal Employment Opportunity/M/F/disability/protected veteran status.

    Position Purpose

    • The main function of the Payroll Associate is to support the Payroll Manager in the activities of the centralized payroll department by assisting with payroll preparation/processing, tax reporting, payroll systems maintenance, and legislative and corporate compliance.

    Duties and Responsibilities

    • Calculating regular and overtime earnings and deduction totals, Manual Check adjustments, preparing general ledger entries, reviewing automated system output such as registers and standard reports. Determining and correcting out-of-balance conditions, reviewing tax reports, gathering payroll data for inclusion in financial statements. Researching and preparing special reports for management and Accounting team.
    • Taxes – filing, applying and researching tax laws, tax applications, and tax setups specific to federal, state, and local jurisdictions.
    • Compliance laws – implementing best practices/suggestions by researching and applying knowledge of federal, state, and local regulations into payroll procedures and processes.
    • Multi-state processing payrolls including complex payrolls such as California payroll and FLSA OT payrolls; understanding how to both calculate and process those complex payrolls with and without system assistance.
    • Be a subject matter expert on company payroll software and applications such as ADP Workforce Now, Enterprise E-Time, and Concur.
    • Performs tasks to establish and maintain payroll records. Duties Include but are not limited to checking and auditing timekeeping records for compliance with established standards, maintaining time and attendance records.
    • Updates payroll records by entering changes pertaining to exemptions, insurance coverage, savings deductions, and Enterprise E-time data.
    • Performs a wide variety of record keeping and payroll processing activities, including computing wage and overtime payments, calculating and recording payroll deductions, processing requests for paycheck advances.
    • Supports as backup to Payroll Clerk for processing terminations and garnishments, tax levy, child support orders.
    • Calculates, reviews, and validates with HR Shared Services, and funds 401K contribution data to the 401K provider.
    • Prepares and verifies the monthly Vacation accrual for respective company codes.
    • Prepares and verifies the 3rd party sick pay accrual for all legal entities.
    • Back up to Payroll Clerk in reviewing, verifies and submits 3rd party timesheet to appropriate Vendor for all legal entities.
    • Assists with Expense administration in Concur including new hire maintenance, employee updates, and weekly expense processing.
    • Reviews employee information from HR Shared Service Department daily and processes – strong attention to detail and accuracy.
    • Works efficiently in a high volume shared services department processing up to 60 a day payroll maintenance updates and new hires.
    • Answers payroll inquires and questions within a 24 hour turn around period.
    • Attend and assist in ongoing departmental training.
    • Work with other departments on special projects. Follow and enforce the Company required safe work practices and procedures at all times.
    • Follow and enforce Company policies at all times.
    • Demonstrate excellent communication skills, professionalism, and promote a positive customer service attitude internally and externally
    • Enforce and abide the requirements of safe operation and personal safety using required Personal Protective Equipment and Safe Practices per company policy
    • Perform all other duties as assigned.

    Supervisory Responsibilities

    • Train, mentor and guide Payroll Clerk in correct company and payroll specific processes and procedures.

    Knowledge and Skills

    • Knowledge of federal, state, and local labor and pay regulations.
    • Ability to multi-task and properly execute multiple simultaneous assignments.
    • Ability to communicate and cooperate with diverse groups of people.
    • Demonstrated verbal and written communication skills
    • Must have working knowledge of MS Office Suite of products, high competency in Excel
    • Strong attention to detail and accuracy
    • Ability to work in a fast paced, Shared Services environment
    • The ability to understand the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
    • The ability to add, subtracts, multiply, or divides quickly and correctly.
    • Demonstrates a systematic approach in carrying out assignments. Is very orderly and excels at cutting through confusion and turning chaos into order.
    • Demonstrates a strong ability to identify, analyze and solve problems. Unusually decisive in handling difficult problems. Translates problems into practical solutions.
    • Shows willingness and aptitude to use own discretion in taking appropriate steps in finding solutions to problems; presents options and ideas to enhance current processes or procedures. Takes on additional responsibility when both big and small tasks need to be done.
    • Willing to work with others, collaborating and compromising where necessary; promptly share relevant information with others.
    • Maintains a positive “can do” outlook, rebounds quickly from frustrations and unpleasantness, and maintains composure and friendly demeanor while dealing with stressful situations.
    • Ability to develop constructive and cooperative working relationships with others, and maintaining them over time.
    • Firmly adheres to the values and ethics of Applus+. Exhibits honesty, discretion, and sound judgment.

    Education and Work Experience

    • A minimum of 5+ years of progressive payroll experience in a shared service and multi-payroll department.
    • High School Diploma or Equivalent required.
    • Associates/Bachelor’s Degree in related field highly desirable.
    • 3+ years of experience with ADP Products (E-time V6 or higher, Workforce Now, Kronos).
    • Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.

    Certificates and Licenses Required

    Fundamental Payroll Certification recommended but not required.

    Physical Activities and Requirements

    • Sitting: Remaining sitting, particularly for sustained periods of time.
    • Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
    • Dexterity: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
    • Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
    • Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work area to another.
    • Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.

    Working Conditions

    • The physical environment requires the employee to work inside an office environment, protected from weather conditions but not necessarily from temperature changes
    • The noise level in the work environment is usually quiet to moderate.
    • May be requested to work overtime and weekends occasionally.
    • Some travel required.

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