Applus+

  • Corporate Office Administrator

    Job Locations US-TX-Sugar Land
    Internal Title
    Corporate Office Administrator
    Requisition ID
    2018-2389
    # of Openings
    1
    Category
    Administrative/Clerical
  • Company Bio

    applus-logo-3inch

    Applus+ is a global leader in the Testing, Inspection and Certification sector delivering non-destructive testing, inspection, engineering, and manpower services to the aerospace, power, and, oil and gas industries. We are a trusted partner who enhances the quality and safety of our clients’ assets and infrastructures while safeguarding their operations. We deliver this through our technical capabilities, innovative approach, and our motivated team who are committed to operational excellence.

     

    Applus+ has achieved a significant global presence and a leading position in its target markets and regions. As a result, our teams have expanded with 19,000 professionals across the world, attracting the very best talent in the industry.
    Together beyond standards.

     

    Equal Employment Opportunity/M/F/disability/protected veteran status.

    Position Purpose

    • The main function of the Office Administrator is to provide general administrative support for the Corporate Office.

    Duties and Responsibilities

    • Welcome guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
    • Act as an ambassador of Applus+ when receiving guests from other Applus+ locations.
    • Accept and sign for packages, distribute mail, and preparation of shipments
    • Manage reception area to ensure effective telephone and mail communications both internally and externally.
    • Assist with event and planning including coordination, host event booking and entertainment.
    • Manage P-Card and T-Card expenses include following corporate requirements for purchasing and reconciliation, provide to Procurement for review and final submittal to Accounts Payable Shared Service per the required deadlines.
    • Maintain conference room schedules by planning and scheduling necessary resources.
    • Assist with facilitating signatures on corporate documentation in a timely manner
    • General corporate office correspondence; release memos to corporate email distribution list.
    • Assist with Accounts Payable; PO creation and online ordering, in compliance with corporate requirements. Reconcile Purchase Orders in ERP system
    • Responsible for maintaining corporate legal entity files and managing state registration renewals with the assistance of a third party agency
    • Maintain office and break room inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies. Responsible for organizing and putting away supplies in all of the office’s supply rooms.
    • Manage personal expense reports and travel booking/coordination for the executive team
    • Serve as a notary, notarizing company documents as requested.
    • Provide historical reference by utilizing filing and retrieval systems.
    • Act as back up for Marketing Manager & Assistant to Executive Management Team
    • Assist with guest travel arrangements
    • Process legal documents and manage Service of Process account
    • Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities; first point of contact with building management for any maintenance and/or building issues.
    • Maintain corporate office events calendar and manage activities as needed.
    • Supervises the maintenance of office equipment, including copier, postage meter, etc.
    • Responsible for the facilities day-to-day operations such as distributing building access cards.
    • Order business cards for corporate employees. Assist other offices as requested
    • All other duties as directed.

    Supervisory Responsibilities

    • Not Applicable

    Knowledge and Skills

    • Ability to multi-task and properly execute multiple simultaneous assignments
    • Ability to communicate and cooperate with diverse groups of people
    • Demonstrated verbal and written communication skills
    • Ability to maintain and work with confidential information
    • Must have working knowledge of MS Office Suite of products
    • Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
    • Ability to work independently with a minimum of supervision
    • Second language is preferred.
    • Firmly adheres to the values and ethics of Applus+. Exhibits honesty, discretion, and sound judgment.

    Education and Work Experience

    • A minimum of 3 years’ experience in an office administrative role.

    Certificates and Licenses Required

    • N/A

    Physical Activities and Requirements

    • The ability to listen to and understand information and ideas presented through spoken words and sentences.
    • The ability to communicate information and ideas in speaking so others will understand.
    • The ability to read and understand information and ideas presented in writing.
    • The ability to choose the right mathematical methods or formulas to solve a problem.
    • The ability to see details at close range (within a few feet of the observer).
    • The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
    • The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
    • The ability to add, subtract, multiply, or divide quickly and correctly.
    • Sitting: Remaining sitting, particularly for sustained periods of time
    • Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
    • Dexterity: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling
    • Grasping: Applying pressure to an object with the fingers and palm.
    • Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
    • Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work area to another.
    • Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
    • Sedentary work: Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
    • The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading at distances close to the eyes.
    • In compliance with American with Disabilities Act (ADA), Applus+ will make reasonable accommodations that are appropriate and consistent within our legal obligations.

    Working Conditions

    • Must be physically located in Sugarland, Texas
    • The physical environment requires the employee to work inside an office environment, protected from weather conditions but not necessarily from temperature changes
    • The noise level in the work environment is usually quiet to moderate.
    • Overtime may be required during the week and weekend with work volume

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