Applus+

Jr. Project Coordinator

Job Locations US-TX-Sugar Land
Internal Title
Jr. Project Coordinator
Requisition ID
2018-2029
# of Openings
1
Category
Administrative/Clerical

Company Bio

Applus+Velosi-Brand_Energy&IndustryDivision_RGB

Applus+ is a global leader in the Testing, Inspection and Certification sector delivering non-destructive testing, inspection, engineering, and manpower services to the aerospace, power, and, oil and gas industries. We are a trusted partner who enhances the quality and safety of our clients’ assets and infrastructures while safeguarding their operations. We deliver this through our technical capabilities, innovative approach, and our motivated team who are committed to operational excellence.

 

Applus+ has achieved a significant global presence and a leading position in its target markets and regions. As a result, our teams have expanded with 19,000 professionals across the world, attracting the very best talent in the industry.
Together beyond standards.

 

Equal Employment Opportunity/M/F/disability/protected veteran status.

Position Purpose

  • The Jr. Project Coordinator position is a critical component of maintaining market leadership while managing the vendor surveillance relationship with the client and Velosi. The position provides support to the Vendor Surveillance Services (VSS) and the Technical Staffing Services (TSS) Divisions and as applicable to the VSS and TSS Teams, Division Managers, and Technical Personnel

 

Duties and Responsibilities

With a smaller client load than a Project Coordinator, responsible for the following duties:

  • Responsible for the day to day operations within the Vendor Surveillance Services and/or Technical Staffing Services Department.
  • Attend client meetings and vendor kick-off meetings; build and maintain good client relationships.
  • Coordinate the work of the field staff including inspectors, expeditors, and auditors ensuring client expectations are met; this includes scheduling travel arrangements when required.  
  • Review assignment packages from clients for quality and compliance.
  • Coordinate and/or schedule visit dates with clients, vendors, and field staff.
  • Review Field staff report before sending to client; checking for accuracy and meets client requirements.
  • Keep track of non-conformances and ensure they are reported through the company designated system.
  • Ensure Velosi’s database is continually updated with all required information regarding clients, vendors, field staff, scheduling, reporting, etc.
  • Responsible for submitting fully reviewed and formatted field staff reports to the client, having resolved any potential queries therein and cross-checked the report against the client documentation available prior to submission
  • Follow all company and client procedures and guidelines in assigning suitable field staff for each assignment, ensuring all required paperwork is passed to the field staff and fully managing each assignment until completion.
  • Responsible for prioritizing all aspects of work at all times, and continually focusing on improving the efficiency of the tasks.
  • Respond to and follow up on inquiries, customer clarifications and complaints as outlined in company procedures or as directed by the Coordination Manager and/or Technical Manager.
  • Responsible for a 24-48 hour turn-around time to clients as per Velosi’s Policies and Procedures.
  • Responsible for project profitability tasks including calculation of Profit Margins ensuring they are in line with company goals.
  • Prepare monthly and/or weekly spreadsheets detailing hours, mileage and costs per assignment for client approval.
  • Assistance with answering phone lines within the department.
  • Assist the Coordination Manager, and/or the Technical Manager with any needs department wide to ensure successful department project needs are met.
  • Administrative duties to include onboarding of new inspectors, project set-up in the proprietary database and support of Project Coordinators.
  • Follow and enforce the Company required safe work practices and procedures at all times.
  • Follow and enforce Company policies at all times.
  • Perform all other duties as assigned.

Supervisory Responsibilities

  • Maintain a safe, secure, and legal work environment for all staff ensuring all company policies are being followed.

Knowledge and Skills

  • Ability to read relevant information received regarding assignments and be able to explain to others i.e., Inspection and test Plans, Purchase Orders, etc.
  • Knowledge of relevant codes of practice in the oil & gas industry.
  • Ability to have strong data-mining, critical thinking, analytical, and problem-solving skills.
  • A hands-on, take-charge financial professional with strong analytical skills.
  • Ability to multi-task and properly execute multiple simultaneous assignments under pressure and tight deadlines.
  • The ability to understand the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
  • Articulate with excellent verbal and written communication skills.
  • Firmly adheres to the values and ethics of Applus+. Exhibits honesty, discretion, and sound judgment.
  • Ability to rely on extensive experience and judgment to plan and accomplish goals and experience in strategic planning and execution is required.
  • Advanced Microsoft Excel and PowerPoint, skills required.
  • Must be flexible and thrive in a fast pace environment.

Education and Work Experience

  • Minimum 1 years of experience in an engineering inspection and quality insurance environment with a third-party inspection agency.
  • Experience working in the Oilfield services industry, preferred.
  • High school diploma required.
  • Associate and/or Bachelor’s Degree (preferred but not necessary) in a related field of work; or a combination of two to three years of related experience and/or training; or equivalent combination of education and experience.

Certificates and Licenses Required

  • Not applicable

Physical Activities and Requirements

  • The ability to listen to and understand information and ideas presented through spoken words and sentences.
  • The ability to communicate information and ideas in speaking so others will understand.
  • The ability to read and understand information and ideas presented in writing.
  • The ability to identify and understand the speech of another person.
  • The ability to choose the right mathematical methods or formulas to solve a problem.
  • The ability to see details at close range (within a few feet of the observer).
  • The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
  • The ability to add, subtract, multiply, or divide quickly and correctly.
  • Sitting: Remaining sitting, particularly for sustained periods of time
  • Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
  • Dexterity: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling
  • Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
  • Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work area to another.
  • Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
  • Sedentary work: Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
  • The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading at distances close to the eyes.
  • In compliance with American with Disabilities Act (ADA), Applus+ will make reasonable accommodations that are appropriate and consistent within our legal obligations.

Working Conditions

  • The physical environment requires the employee to work inside an office environment, protected from weather conditions but not necessarily from temperature changes.
  • The noise level in the work environment is usually quiet to moderate.
  • May be requested to work overtime and weekends occasionally as work demands.
  • Ability to travel when required, nationally or internationally, up to 10% of the time.

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