Applus+

Part-Time Office Assistant

US-OH-Cleveland
Internal Title
Part-Time Office Assistant
Requisition ID
2016-1410
# of Openings
1
Category
Administrative/Clerical

Company Bio

XRAY-Industries_standard_CMYK

X-Ray Industries, an Applus+ company, is a well-established non-destructive testing service provider in the Aerospace industry. With over 75 years of experience, X-Ray Industries is the oldest, most-established NDT provider, offering a broad range of testing and inspection capabilities.

Position Purpose

  • The individual will perform a wide variety of clerical tasks, for the Lab Manager, Technicians, Shipping and Receiving Department, Quality and Safety program.  Prioritize tasks with direction from the Business Unit Manager.  

Duties and Responsibilities

  • Responsible for day-to- day administrative tasks for operational efficiency.
  • Coordinate operational activities; create work reports on a weekly basis or ad hoc 
  • Accept and sign for packages, distribute mail, and preparation of shipments 
  • Billing of Lab Cards (Primary) / Importing
  • Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Assist with contacting of customers who have unpaid invoices past 90 days.
  • Back Up to Generating Lab Cards/Certifications/Shippers. 
  • Assist with generating of Quotes (Back Up).
  • Set up new Vendors.
  • Assist in answering and directing all incoming calls to appropriate individual lab personnel including Lab Manager.
  • Supervises the maintenance of office equipment, including copier, postage meter, etc.
  • Cross train in various duties in support of other positions.
  • Provide backup support in maintaining job tracking system.
  • Perform all duties as assigned.

Knowledge and Skills

  • Ability to multi-task and properly execute multiple simultaneous assignments 
  • Ability to communicate and cooperate with diverse groups of people
  • Demonstrated verbal and written communication skills 
  • Must have working knowledge of MS Office Suite of products
  • Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
  • Ability to work independently with a minimum of supervision
  • Firmly adheres to the values and ethics of X-Ray Industries Inc. Exhibits honesty, discretion, and sound judgment.

Education and Work Experience

  • High School diploma or equivalent required.
  • Associates Degree or equivalent from two-year college or technical school; or two to four years related experience and/or training; or equivalent combination of education and experience preferred.  
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. 

Physical Activities and Requirements

  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  
  • While performing the duties of this job, the employee is regularly required to stand, walk, sit, talk and hear. 
  • The employee is occasionally required to reach with hands and arms, and stoop, kneel or crouch.  The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move 50 pounds.  
  • Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and ability to adjust focus.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  
  • Ability to write routine reports and correspondence.  
  • Ability to speak effectively before groups of customers or employees of organization.  
  • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  
  • Ability to compute amounts such as discounts, proportions, percentages, area, circumference and volume.  
  • Ability to apply concepts of basic algebra and geometry.  
  • Ability to draw and interpret bar graphs.   
  • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  
  • Ability to deal with problems involving several concrete variables in standardized situations.
  • In compliance with American with Disabilities Act (ADA), X-Ray Industries, Inc. will make reasonable accommodations that are appropriate and consistent within our legal obligations.

Working Conditions

  • The physical environment requires the employee to work inside an office environment, protected from weather conditions but not necessarily from temperature changes.
  • While performing the duties of this job, the employee is exposed to a busy office and shop environment.  
  • The noise level in the work environment is usually quiet to moderate. 
  • This position is part time.

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